Job Description

Ballston Spa Central School District has a vacancy for a receptionist. This is a 12 month (8 am to 4 pm) position at the district office. This position will be filled provisionally pending the results of a Civil Service Exam that will be scheduled at a later date.

Salary: $19.87/hr.

DISTINGUISHING FEATURES OF THE CLASS: This is a clerical position involving responsibility for receiving and directing inquiries and phone calls from the general public to the individuals and/or department they wish to visit/speak with. The incumbent is also responsible for providing routine information to visitors. General supervision is received from a higher level clerical employee. Supervision is not a requirement of this position. Performs a variety of related clerical duties as required.

TYPICAL WORK ACTIVITIES: (*Illustrative Only)

Receives visitors and directs them to offices requested; Operates a multi-line telephone at a reception desk, takes messages, gives general information and connects callers with proper offices; Answers routine inquiries of officials or visitors personally or by telephone; Arranges appointments between departmental personnel and/or visitors and officials; Takes and transmits messages of visitors to departmental employees or vice versa; Assists in handling and distributing incoming and outgoing mail; Performs reproduction and collating duties allied to receptionist duties; Maintains simple account records concerning matters referred to the office where the position is assigned involves the use of a personal computer; Routine clerical work is a component of this position.

• Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of the operation of a multi-line telephone system; working knowledge of microsoft office products; ability to meet and deal with people in an efficient and tactful manner; ability to direct people to office's requested with accuracy and simplicity; ability to operate a personal computer; ability to perform routine clerical tasks; neat personal appearance; physical condition commensurate with the demands of the position.

Minimum Requirements:

A. Graduation from a regionally accredited or NYS registered college or university with an Associate's Degree and one (1) year of clerical experience which shall have involved the operation of a personal computer and experience as either a receptionist, or in a position providing general information to the public in person and on the telephone. OR

B. Graduation from high school or possession of a high school equivalency diploma (GED) and three (3) years of clerical experience which shall have involved the operation of a personal computer and experience as either a receptionist, or in a position providing general information to the public in person and on the telephone.

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